Job Vacancy For Human Resources and Administration Manager

• Report To: Director of Finance and Administration

• To provide direction for employment policies and procedures, overseeing payroll, rewards and recognition programmes as well as managing workplace safety initiatives and ensure industrial harmony and sound administrative base.

• Human Resources Management
• General Administration
• Procurement

• Under the direction and guidance of Director of Finance and Administration (DFA), plan and implement HR activities in the Association such as Leave schedules/administration, recruitment, capacity building, staff welfare, staff audit & planning, etc.
• Develop programmes to enhance employee relations, career development and progression.
• Develop adequate induction and training programmes to ensure that new employees are properly introduced to the organizational culture
• Develop and deliver compensation and benefit comparison reports and make recommendations to improve the organization's compensation packages on annual basis.
• With guidance and direction from DFA, and in consultation with Unit/Facility Heads coordinate and plan manpower requirement in the Association.
• In consultation with DFA, ensure that Job Classification systems exist and used as a basis of job descriptions, salary placement, staff rewards, etc.
• Ensure effective and efficient administration of Performance Management system and make recommendations for Management decision-making.
• Ensure that the laid down procedures in recruiting, selecting/placement of new staff, promotions and staff separations are complied with.
• Support employee opportunities for professional development and manage succession planning of staff
• Act as liaison between PPAG and available legal and professional resources to ensure that all employment policies follow current laws and regulations
• Make recommendations for policy and organizational review as well as develop and implement new policies and serve as a custodian of all policies

• Ensure that all properties of the Association are properly secured and maintained.
• Responsible for planning and coordination of all office services, i.e. Security, cleaning, repairs and maintenance, utility services (water, electricity, telephone)
• Prepare accurate and timely unit reports for documentation and decision-making purposes
• Responsible for the insurance of staff and all properties belonging to the Association
• Ensure proper documentation of all PPAG's lands and other landed properties
• Responsible for the management of the Transport section.
• Ensure Proper documentation of all vehicles including motor bikes.
• Maintenance schedule for all vehicles and conduct monthly vehicle& fuel analysis.
• Supervise activities of drivers and vehicles scheduling

• Responsible for all procurement and procurement related issues within the Association
• Ensure cost-effectiveness in supplies and value for money.
• Develop and regularly update the Suppliers' database as per the Association's policies and guidelines.
• Manage the Association's Supply Chain in particular, contraceptives and other clinic consumables.
• Perform and document risk management for supply contracts and agreements
• Anticipate unfavourable events through data analysis; prepare control strategies

• A Masters' Degree in the Human Resources/Management/Public Administration or any other related field with a minimum of five (5) years relevant working experience, 3 of which must be in a managerial position.
• A professional certificate will be an added advantage e.g Logistics Management, CHRMP, etc.

• Must have a very good analytical and leadership skills
• Have a good working knowledge in the use of the computer
• Must have a very good interpersonal, communication, report writing and presentation skills
• Must be honest, transparent and reliable
• Must be youth friendly and non discriminatory
• Have a high sense of responsibility and very resourceful and innovative
• Must be a team player and be able to work with little or no supervision.
• Must have good knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Must have good knowledge of supplier or third-party management software
• Must have an experience in collecting and analysing data
• Must have extended experience in administrative procedures
• Aptitude in decision-making and working with numbers
• Have a successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
• Have excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• Must have good multi-tasking skills in a fast-paced working environment

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