Office Manager

• Oversee the day-to-day administrative functions of the office, ensuring efficiency and effectiveness.

• Develop, implement, and maintain office policies, procedures, and systems to streamline operations and enhance productivity.

• Manage and maintain office supplies, toiletries, equipment, vehicles, and inventory, ensuring adequate stock levels and coordinating necessary repairs and maintenance.

• Handle incoming and outgoing correspondence (mail, emails, calls) and direct inquiries to the appropriate personnel.

• Manage and organize physical and digital filing systems, ensuring data integrity and confidentiality.

• Coordinate and schedule meetings, appointments, and company events (e.g., team lunches, workshops, client gatherings)

• Assist with travel arrangements and accommodation bookings for staff as required

• Assist with the onboarding process for new hires, including preparing workstations, access cards, and necessary documentation.

• Maintain accurate personnel records and assist with basic HR administrative tasks.

• Support in coordinating staff training and development initiatives.

• Manage the office budget, track expenditures, process invoices, and reconcile accounts related to office operations.

• Prepare periodic reports on office expenses for management review.

• Assist with petty cash management and expense reimbursements.

• Ensure the office adheres to health and safety regulations and implement necessary protocols to maintain a safe working environment.

• Oversee office security measures, including access control and emergency preparedness plans.

• Ensure the office adheres to health and safety regulations and implement necessary protocols to maintain a safe working environment.

• Oversee office security measures, including access control and emergency preparedness plans.

BusinessGhana