Team Assistant at The World Bank

• Provide support for preparation and implementation of World Bank projects and activities according to Bank procedures.
• Use desktop processing skills to produce complex reports, presentations, and charts/graphs according to Bank format and distribution.
• Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports.
• Draft routine correspondence (standard letters, memos) conforming to the Organization's regional standards, using proper grammar, punctuation and style and proofread materials.
• Draft minutes of meetings and help with editing large documents.
• Assist team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English.

• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
• Maintain up-to-date work unit projects and other files (both paper and electronic).

• Arrange working schedule and meeting with counterparts for the visiting teams.
• Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information to the appropriate staff, inside and outside the immediate work unknit, including officials outside the Bank Group, track and report on appropriate aspects of the Team's operational activities.
• Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, help and/or information on project-related matters.
• Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g., conferences, workshops, high level meetings.

• Serve as a back-up to other staff and Team Assistants on project and administrative tasks.
• Occasionally perform Analytical tasks as may be requested by the Team Leader
• Perform other tasks as requested by the Supervisor.

• Minimum bachelor's degree and at least 2 years of relevant experience.
• Excellent communication skills in written and spoken English.
• Problem solving skills, initiative and strong team player
• Advanced computer skills and full proficiency in the use of relevant software applications (Excel, Power Point, Word).

• Good organizational, problem-solving, analytical skills and ability to work competently with minimal supervision. Demonstrate attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Attitude / Adaptability - Demonstrate flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrate motivation to avail and adapt oneself to effecting change.
• Client Orientation - Exhibit good communication skills, positive and professional client service attitude; can understand clients' needs and complete them with high level of professionalism.
• Learning, knowledge sharing and communication - Good English language skills (verbal and written) Able to write clearly, edit and proofread draft communications. Able to learn and share knowledge/information across the unit.
• Business judgment and analytical decision making - Able to manage information and support retention and disposition of information and records. Ability to search, report, and deliver basic information from various sources and independently respond to basic inquiries.
• Drive for Results - Able to take personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborate with other team members and contribute efficiently to teams' work and output, demonstrating respect and flexibility for different points of view.
• Familiarity with the World Bank operational work and projects is desirable.

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