Team Assistant at Tony Blair Institute for Global Change

Tony Blair Institute for Global Change

Accra
Permanent
Full-time

30 days ago

Job DescriptionAt the Tony Blair Institute for Global Change, we work with political leaders around the world to drive change. We help governments turn bold ideas into reality so they can deliver for their people. We do it by advising on strategy, policy and delivery, unlocking the power of technology across all three. And by sharing what we learn on the ground, so everyone can benefit. We do it to build more open, inclusive and prosperous countries for people everywhere.We are a global team of over 800 changemakers, operating in more than 40 countries, across five continents. We are political strategists, policy experts, delivery practitioners, technology specialists and more. We speak more than 45 languages. We are working on over 100 projects, tackling some of the world's biggest challenges. We're all here at TBI to make a difference.In a world of ever more complex challenges, we believe diversity of background and perspective is a strength. We pride ourselves on a culture that values and nurtures difference. We are dedicated to unlocking potential, not only for the countries we work in but also for each of our team members. No matter where you're from or who you are, if you're passionate about the transformative power of progressive politics, we invite you to build a better future with us.Role SummaryTBI is recruiting a Team Assistant to join our busy Executive support function. In this post, you will report into one of our Executive Assistants, assisting them in supporting the Regional Directors in Africa and providing general administrative support to the wider team.This would be a great opportunity for an existing Administrator or PA who is looking to take the next step up in their career and gain valuable experience.Please note, this is an office-based role to be based either in Accra, or Nairobi and the role is open to those who have the right to work in Ghana or Kenya.Key Responsibilities

Diary Management - co-ordinate internal and external appointments and book in conference/video calls across multiple time zones. You will be required to manage busy diaries, keeping confidence and discretion at all times
Meetings and Events - arrange internal and external meetings and events under direction, including scheduling, greeting guests, coordinating logistics, catering, preparing agendas, circulating papers, tracking action points and taking minutes
Travel support - Assisting with organising visas, flights, trains, accommodation, transfers, currency, inoculations, scheduling meetings and preparing detailed itineraries and supporting briefing/materials
Email management - monitoring mailboxes, drafting responses, highlighting urgent items for action, filing inbox
Correspondence management - file and escalate incoming correspondence and prepare letters/emails
Expense Management - completing monthly claims

General Support:

Filing - creating, maintaining and retrieving paper/electronic materials for review (for example - ahead of meetings or in support of projects)
Maintaining contact database - scanning/typing business cards, filing cards and keeping contacts up to date
Gifts and Entertainment - record gifts/entertainment received on the company register
General admin support - assistance to the wider team as required, plus support to the Executive Assistants including ad hoc tasks

Person SpecificationThe successful candidate for the role should be able to display the majority of the following:

Previous PA or administrative experience
Excellent communication, time management and organisational skills
Proficient IT skills including Microsoft Word, Excel, PowerPoint and Outlook
High levels of discretion, interpersonal skills, good judgement and tact
An ability to operate in a fast moving and pressured environment
Understanding and knowledge of current affairs and politics highly advantageous
Proactive team player with positive attitude
Support for the aims of the organisation
Work collaboratively with colleagues and perform other duties as reasonably required to achieve the goals of your team and the Institute
English to business level required
French to good level required
Must have the right to work in Ghana or Kenya

HOW TO APPLYClosing Date : 28th February, 2025

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