Job Vacancy For Executive Assistant
- Accra
- Permanent
- Full-time
- Efficiently manage artist's personal and professional calenda and correspondence
- Organise meetings, set up calls, prepare meeting spaces and prepare detailed meeting materials
- Prepare detailed itineraries for domestic and international travel in cluding visas, itineraries, briefing packets and reimbursements, support artist during travel
- Support artist at exhibition openings, events and meetings
- Serve as the primary point of contact between artist and external clients and partners, stand in for artist at select events/meetings
- Organise personal invoices, schedule repairs and run personal errands as required
- Maintain, organize and oversee studio space, liase with staff, building management and external collaborators to ensure smooth operation of the studio
- Organise and track office supplies, including stock-taking and inventory of studio supplies, replenish stationery and inventory, track equipment maintenance, coordinate officer equipment maintenance
- Oversee general administrative needs of the studio, including printing, copying, preparation for meetings and events
- Coordinate visits to the studio, space set-up and hospitality for visit artists and collaborators
- Digitise, archive and organize files, documents and forms
- Manage inquiries and correspondence for the studio
- A Bachelor's degree with a minimum of 10 years of experience in a visible administrative and personal management role (experience in art-related field is an advantage)
- Demonstrated ability to take initiative, work independently, prioritize tasks and exercise good judgment
- Exceptionally organized, detail-oriented, skilled multi-tasker
- Excellent communication and problem-solving skills, must be able to thrive in a fast-paced environment
- Highly professional and personable - must be able to serve as first-point of contact and stand-in for artist
- Proficiency with basic computer skills (Word, Excel, PowerPoint, etc), and inventory management software is a plus
- Familiarity with IT and cloud storage systems, Dropbox and file management
- Valid driver's license and competent driving skills
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