Job Vacancy For Junior Administrative Specialist

GIZ

  • Accra
  • Permanent
  • Full-time
  • 30 days ago
Job Vacancy For Junior Administrative SpecialistDeutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) - is a public-benefit federal enterprise working in more than 100 countries worldwide. We work on behalf of the German Government and support public and private sector clients in a wide variety of areas, including economic development and employment, energy and environment, and peace and security. Our activities cover three priority areas: Energy and Climate, which deals with renewable energy and energy efficiency; Training and Sustainable Growth for decent Jobs; and Peaceful and Inclusive Societies, which focuses on good governance.Project Brief:Governance for Inclusive Development (GovID) - The GovID programme supports national actors and overall 100 MMDAs to increase their revenues and use it for inclusive development. GovID works for a planned, meaningful, and inclusive use of public funds according to the motto “raise more, invest better”.Scope of Role:
  • The junior administrative specialist is primarily responsible for providing basic technical support for the project and working in close collaboration with the project leads towards the achievement of project goals.
Tasks:
  • Organizes conferences, workshops, and trainings for the project: including provision of logistics, preparation of the agenda, documents,
and presentations, as well as writing of minutes.
  • Makes travel arrangements (hotels, flights, etc.), including reimbursement documents for travels.
  • Coordinates purchase of equipment supplies and materials.
  • Prepares the documentation for contracts, services and/or purchases.
  • Participates in the planning, execution and documentation of meetings, workshops, seminars, and other events held within the framework of the project.
  • Complies with the regulations regarding accounting, contracts, and purchases according to internal processes and rules (P&R)
  • Organizes and updates archives and documentation in compliance with GIZ knowledge management - manages, checks, and updates the inventory of project office.
  • Performs other duties and tasks at the request of management
Qualification Required & Experience
  • University degree in BA/BSc Administration, Social Science or similar area.
  • Minimum of one (1) to two (2) years of relevant professional experience.
  • Very good working knowledge of ICT tools (related software, phone, email, the internet) and computer applications (e.g. MS office)
  • Good/Strong organizational and writing skills.
  • Experience in office management and administrative tasks.
  • Good interpersonal, management and communication skills.
  • Strong command of English language (both written and oral) is required; knowledge of German language is an asset.
  • Ability to multitask and work under pressure.
  • Rendering result-oriented performance.
  • Willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with management
Location: AccraHow To Apply For The JobInterested and suitable applicants are to forward their detailed Curriculum Vitae (CV) and a one-page cover letter to:hr-ghana@giz.de quoting the Job Code 2023/GovID/02/15 in the subject line. If you do not hear from us two (2) weeks after the deadline, please consider your application unsuccessful.Closing Date: 01 March, 2023GIZ is an equal opportunity employer committed to diversity. All qualified candidates regardless of age, sex, ethnicity, race, and religion are encouraged to apply.

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