Job Vacancy For Documentation Specialist
Twyford International
- Sekondi-Takoradi, Western Region
- Permanent
- Full-time
- Prepare, review, and manage all import and export documentation, including invoices, packing lists, BL, COO, permits, and customs forms.
- Coordinate with freight forwarders, shipping lines, customs agents, and internal departments to ensure smooth clearance processes.
- Track shipment status and follow up on delays, discrepancies, or missing documents.
- Ensure compliance with Ghana Customs, port authorities, and company import/export procedures.
- Maintain organized physical and digital filing systems for all trade documents.
- Support customs declarations, duty assessments, and clearance documentation.
- Assist with import/export data tracking, shipment logs, and reporting.
- Handle confidential trade and commercial documents with professionalism.
- Support audits, inspections, and internal compliance checks related to trade documentation.
- Liaise with procurement, warehouse, finance, and production teams on shipment requirements.
- Perform other duties assigned by the Import & Export Manager.
- Bachelor's Degree in Business Administration, Logistics, Supply Chain, International Trade, or a related field.
- 2-5 years' experience in import & export documentation, logistics, or trade administration.
- Experience working with customs, freight forwarders, or clearing agents is a strong advantage.
- Basic understanding of Incoterms, shipping documents, and customs processes.
- Proficiency in Microsoft Word and Excel.
- Strong attention to detail and ability to work under time pressure.
- Good communication skills in English; local language proficiency is an advantage.
- Competitive salary and benefits
- Free lunch during working days
- Exposure to international trade and factory logistics operations
- Career growth within logistics, supply chain, or trade compliance roles
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