Job Vacancy For Administrative Specialist

• Sustainable Employment through Agribusiness (AgriBiz) - Works together with the Ministry of Trade and Industry (MoTI) and the Ministry of Food and Agriculture (MoFA) to improve the conditions for creating productive employment in the agribusiness sector.
• The Programme strengthens business organizations to better represent the interest of their members and offer professional services.
• AgriBiz supports processing companies in their business development, introducing technology-based solutions.

• Primarily responsible for preparation and administration of financing and service contracts on project level.
• As part of the overall AgriBiz Finance & Administration (F&A) Team in Accra, the administrative specialist will be responsible for the procurement and processing of service and financing contracts on project level.
• Expected to support the F&A Team in Wa and other locations, from time to time as part of the overall AgriBiz program as well as the associated projects.

• Handling of project level procurement for service contracts.
• Preparation and administration of financing and service contracts within the project.
• Ensures that contracts are in accordance with GIZ rules and regulations and supports the project managers to monitor the respective expenditures.
• Controlling for deadlines of contracts and follow up of contracts with technical advisors and partners.
• Contact person for contractual partners regarding financial and administrative trainings with partners and beneficiaries to ensure a successful contract implementation.
• Cross checks vehicle logs, fuel consumption check, documentation of vehicle condition, repairs, and technical details.
• Follows up on reports by drivers on the condition of vehicles.
• Assigns the driver to their respective schedules.
• Performs other duties and tasks at the request of management.

• University degree in Business Administration or a similar field from a recognized institution.
• A minimum of five (5) years post-qualification in the same or similar role.
• Good communication, writing and time management skills.
• Very good knowledge of ICT technology, in particular MS Office 365 applications.
• Strong interpersonal skills with ability to work in a multicultural environment with the ability to quickly grasp complex issues.
• Ability to multitask and work under pressure.
• Motivated team player with an organized, independent, systematic, proactive, detail- and results-oriented work approach.
• Strong command of English language (both written and oral) is required.
• Willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with management

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