Job Vacancy For Operations and Procurement Manager

• Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
• Collaboration: not only in our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other's skills and allocate work to maximize everyone's strengths.
• Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
• Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people and supports opportunities for all.
• Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.

• Supervise Procurement and Operations Officer and Drivers
• Develop weekly/monthly field travel schedules, coordinating between program staff and drivers to allocate use of vehicles
• Maintain individual files on each vehicle, documenting all repairs and operating costs, including gas and oil consumption and breakdowns.
• Ensure that all documentation concerning the vehicle is current such as registration, insurance policy, license plates, and logbooks.
• Monitor vehicle logbooks weekly.
• Keep track of fuel card use for each vehicle and reconcile bills and vehicle records monthly.
• Analyze trip requests and note patterns and requirements to ensure that the fleet is adequate and responding to all needs.
• Ensure that drivers receive needed driver trainings and remain current with performance and maintenance requirements of Q4H vehicles
• Ensure that drivers undergo periodic health check-ups, eye tests, and have valid driver's licenses.
• Oversee adherence to vehicle maintenance plan and availability and functioning of all safety equipment
• Oversees procurement trackers and development of annual procurement plan
• Oversees procurement processes, including review of purchase requisitions, request for quotations, supplier selection, negotiations, and contracts.
• Spearheads the process of supplier pre-qualification and management.
• Oversees the analysis, negotiation, and preparation of contractual agreements so that appropriate terms and conditions are included to protect the interests of the organization.
• Stays abreast of donor policies, procedures, rules and regulations; compiles and updates applicable local policies.
• Manage Inventory to ensure tagging and branding of assets is conducted.
• Be responsible for the organization of stores; s/he will issue and ensure all inventory in the stores is safe and adequately recorded on a daily basis.
• Oversee the regular upkeep and maintenance of the store, ensuring the availability of adequate amount of office stationery, cleaning material and other goods in the stores.
• Conduct monthly inventory counts of stock and ensure that stock cards are created, up-to-date, and accurate.
• Maintain confidentiality in dealing with all personnel matters.
• Perform other tasks as assigned.

• Good communication and presentation skills in English, demonstrating an ability to communicate with various audiences
• Excellent interpersonal, facilitation, team building, and coordination skills.
• Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.

• Bachelor's degree in Business Administration or related field.
• Minimum eight years of experience in program administration.
• Prior experience working with USAID and other international donors and knowledge of USAID and US Government policies and procedures.
• Demonstrated effective interpersonal skills, leadership, creative problem-solving and ethical management.
• Excellent oral and written communication skills.
• Ability to work in a complex environment with multiple tasks, short deadlines. and intense pressure to perform.
• Strong leadership skills and the ability to coach, mentor, and develop capacity in staff and stakeholders.
• Fluency (oral and written) in English

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