Job Vacancy For Administrative Secretary

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Providing customer service
• Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
• Scheduling and coordinating meetings, interviews, events and other similar activities
• Sending out and receiving mail and packages
• Sending faxes and emails
• Managing documents and files
• Sending and receiving documents for the company
• Answering the phone
• Assisting in various daily operations
• Operating a range of office machines such as photocopiers and computers
• Greeting guests and visitors

• Well-organized
• Courteous
• Reliable
• Strong work ethic
• Productivity
• Professionalism
• Problem-solving and critical thinking skills
• Good technical, interpersonal and communication skills
• Customer focus
• Discretion
• Multitasking ability
• Teamwork and collaboration skills
• Degree or HND
• 3 years professional experience

Ghana Current Jobs