Personal Assistant/CDO's Office at MTN Ghana

• Perform secretarial and administrative duties to support the Chief Digital Officer and to provide routine support to all Departments in the Digital Division

• Highly dynamic and competitive telecommunication industry
• Global technology trends and advancements
• Global & MTN Group approved Project and Budget Management Standards and Practices
• Diverse Cultural environment
• Regionalization structure implication
• Performance driven environment

• Responsible for scheduling meetings/appointments (Direct report, Digital divisional monthly meeting and other CDO meetings)
• Book meetings in the CDO's calendar and schedule appointments.
• Book meeting, send meeting request and reminders to stakeholders.
• Coordinate, obtain input, draw up and distribute agendas and record minutes.
• Answer calls and handle queries professionally. Provide efficient and effective administrative support to the departmental heads in the division
• Provide travel support to the CDO. Arrange travel and accommodation when necessary. Liaise with the travel controller and make travel and hotel reservation for Digital Divisional members.
• Management of CDO and First Reports Leave Schedule
• Coordinate divisional incentives, send emails to divisional champions on monthly winners for reporting purposes.
• Make arrangements for Digital divisional sessions in consultation with the relevant stakeholders.
• File documents accurately for easy retrieval.
• Prepare monthly report.
• Track IOU and Petty cash issued on a monthly basis and prepare Departmental Expenses
• Co-ordinate ad-hoc office projects as necessary and maintain records for staff
• Receive visitors and attend to them in a polite and professional manner and follow-up on their logistics requirements.
• Professionally provide feedback to internal and external customers.
• Follow up with HR on Digital Division's Recruitments and Provide office orientation for new employees
• Management of office stationery

• Minimum of a Bachelors' Degree in Administration or a related field of study.

• Minimum of 3 years relevant experience in a similar role
• Experience in a Telecommunications/Digital environment is an advantage

• Project Management
• Stakeholder Management
• Excellent typing skills and computer literate
• Good communication skills - both verbal and written
• Good reporting and Business writing skills
• Knowledge in Microsoft Office Suite
• Knowledge of standard office practices and procedures
• Good telephone manners
• Skills in the operation of a variety of office machines

• Lead with Care, Collaborate with Agility, Serve with Respect, Can Do with Integrity, Act with Inclusion

• Complete Candor, Complete Accountability, Active Collaboration & Get it done.

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