Administrative Assistant – Accountant at EUAM RCA

EUAM RCA

  • Accra
  • Permanent
  • Full-time
  • 2 months ago
A post of the Administrative Assistant - Accountant in the Administration Section under a two-year renewable contract.Under the supervision of the Head of Administration, the selected candidate will oversee payroll administration, statutory compliance, budgeting, treasury, accounting operations, missions, and asset management, ensuring accurate financial records, proper use of funds, and compliance with internal and external regulations. He/She will also provide operational support through system administration, staff guidance, audits, reporting, and acting as a backup for key finance and administration functions when required and perform any other tasks required by the Head of Administration and/or the hierarchy.The place of employment is Delegation of the European Union to Ghana -The Round House - 81, Cantonments Road, P. O. Box 9505 KIA, Accra, Ghana.The selected candidate will be recruited at a minimum basic salary of 17,012.00 GHS (step 1 of the salary grid). Final salary will depend on number of years of relevant proven experience. Benefits, such as accommodation allowance, additional pension scheme and medical insurance are offered to employees and their families under certain conditions.We look forA team player with at least 5 years’ experience in the relevant field with the ability to prioritize tasks, work independently, and meet tight deadlines while remaining flexible under pressure. Highly committed and detail-oriented, with strong numerical skills and accuracy in performing technical and procedural duties.Job DescriptionGroup 2 HR HUB and Sysper2 references HR HUB157304 SYSPER 151749 Section in the organisation chart Administration Section Next hierarchical superior (who to report to) Reporting to Head of Administration Working hours Full time (37,5 hours/week) Working environment/conditions Office work / international and multicultural environment Job objectiveTo provide financial, accounting and administrative assistance to the administrative section under the direct supervision of the Head of Administration and in close collaboration with the Accounts Clerk.Main TasksPAYROLLPreparation of monthly payroll for local staff
Update or modification of Payroll model in HR HUB
Preparation and filing of all statutory deductions - PAYE, Tier1 and 2 Pension scheme.
Provide support to Local staff for Pension and Tax related issues with respective authorities
Responsible for ensuring periodic update of staff records at SSNIT and Enterprise (dependants, beneficiaries, etc)
Preparation of budgetary forecasts and monitoring of expenses,
Introduction of amendment requests (commitment / de-commitment) in SUMMA
Check availability of credit before legal commitments are signed
Check conformity of invoices with supporting documents before payment
Check correct use of funds reservations, budget lines and sub-post
Mid-year and End-of-year budget review together with the HoA
Monitoring daily Imprest Accounts balances to ensure sufficient funds for payments
Verify payment details encoded on the online banking platform before validation by the IAH and AOSD
Perform regular bank reconciliations to detect errors and mistakes for correction (wrong charges, wrong debit/ credit etc.)
Preparation of monthly imprest account closure report for timely submission to HQ for replenishment
Check regularizations of petty cash payments in ABAC Imprest Account Journal
Prepare bank-to-bank transfers / bank-to-petty cash (cash replenishment) as and when necessary
Regularisation and matching of HB Accounts to clear open items in SUMMA
Verify correct use of GL accounts and regularize necessary corrections
Verify that VAT components on all Delegation purchases are posted on correct HB account
Initiate appropriate regularizations to correct any type of wrong transaction postings (budget/ HB account)
Register all incomes for regularization (proceeds from sales, refunds etc)
Check mission orders (schedule, expenses, supporting documents, budget line and availability of credit) before validation by HoA
Process mission advances for staff when required and recover same upon liquidation
Process payment of PMO liquidated missions in ABAC
Reviewing of paid missions to link manual invoices in MIPS
Validate Goods receipts encoded by Logistics Officer and print out tag for asset inventories.
Responsible for asset retirement or re-activation
Work together with Logistics Officer and IT Officer on annual physical inventory
Back-up for Accounts clerk in their absence
Back –up for the IAH/ HOA in her absence
Provide training and support on SUMMA, ABAC Asset, MIPS+ and other applications upon request
Assist in any other task requested by the Head of Administration or the Head of DelegationBUDGET OPERATIONSIMPREST ACCOUNT AND TREASURYGENERAL ACCOUNTING OPERATIONSMIPS+ABAC ASSETOther DutiesPersonal skillsTeam player;
Capacity to focus on priorities and to work on deadlines;
Flexibility to work under pressure and to respond quickly to new demands;
Committed, responsible and responsive;
Accurate in performing technical and procedural duties;
Ability to work independently and resourceful;
Numerical skills and eye for details.Job specificationsCompulsory minimum requirements Assets Eligibility criteriaGhanaian nationalNon-nationals should provide a validResidence and Work permits at the timeof applyingQualifications -Part 2 of Chartered Accountant Ghana Certificate -Experience in procurement procedures Professional experience -5 years of proven experience in accounting Knowledge in the systems used by the European Union (SUMMA, MIPS) Knowledge of languages Excellent English (level C2 according Practical knowledge of French (level B1) Knowledge of IT tools Advanced knowledge of Microsoft and Excel

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