Job Vacancy For Administrative and Support Services Assistant

• Maintain project staff records according to policy and legal requirements;
• Ensure all project staff are aware of their duty of care responsibilities relating to children, young people and vulnerable adults;
• Ensure professional and productive work environments for the project implementation team;
• Support the Project Supervisor to ensure the smooth running of the project, including office administration and compliance with all UNDP systems and processes;
• Ensure all legal registrations and other requirements are in place for the project office;
• Responsible for facility, maintenance and Health & Safety (H&S) issues, liaising with building management or third-party providers when necessary;
• Account and manage all third party office suppliers, such as cleaners to ensure a consistent level of service in line with applicable legislation;
• Coordinate and support project staff's community visit arrangements;
• Keep records of all visits to the office by community members;
• Keep customer request data on toilet construction;
• Support staff with logistics for internal and external events where necessary, such as arranging venues or catering for workshops;
• Ensure provision of office supplies and services including stationaries, internet services, etc; and
• Ensure regular maintenance of project vehicle.

• Completion of High School Diploma is required;
• Bachelor's Degree in human resources, finance, administration and related areas is an asset.

• A minimum of five (5) years with High School Diploma and two (2) years with Bachelor's Degree of relevant work experience in administrative work and office support functions is required.

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.

• Excellent planning and time management skills, able to work well under pressure and prioritize a challenging workload, is desirable.
• Excellent analytical and communication skills (written, verbal, interpersonal and intercultural), is an asset.
• Experience in capacity building, advocacy and knowledge management is an asset.
• Knowledge and experience of UN procurement and contracting procedures is an asset.
• Working with local and regional governments experience will be an asset.

• Proficiency in the English language is required.
• Working knowledge of Twi and/or Hausa dialects is an added advantage.

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