Job Vacancy For Junior Administrative Specialist

GIZ

  • Accra
  • Permanent
  • Full-time
  • 29 days ago
Job Vacancy For Junior Administrative SpecialistDeutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) - is a public-benefit federal enterprise working in more than 100 countries worldwide. We work on behalf of the German Government and support public and private sector clients in a wide variety of areas, including economic development and employment, energy and environment, and peace and security. Our activities cover three priority areas: Energy and Climate, which deals with renewable energy and energy efficiency; Training and Sustainable Growth for decent Jobs; and Peaceful and Inclusive Societies, which focuses on good governance.Project Brief:The Support to the Transformation of TVET in Ghana project aims to support the reforms of Technical and Vocational Education and Training (TVET) in Ghana in collaboration with the Ministry of Education, the Commission for TVET, the TVET Service, TVET Institutions and other private and public sector stakeholders. It is commissioned by the German Federal Ministry of Economic Cooperation and Development (BMZ).Scope of Role:You will be responsible for ensuring that all processes comply with GIZ standards and procedures while maintaining an efficient and well-organized office environment. Key duties include managing documentation, coordinating logistics, and overseeing event and workshop organization.Tasks:
  • Coordinate and manage key administrative and procurement processes.
  • Manage the project inventory in WINPACCS as well as maintain a comprehensive filing system of inventory files.
  • Organization of administrative and logistical aspects of events such as meetings and workshops, Conferences, tickets, transport, hotel according to GIZ's rules and regulations.
  • Plan, organize and coordinate all daily schedules and appointments on behalf of the team.
  • Preparation of documentation for Contracts, services, or purchases.
  • Coordination of domestic and international travel (responsible for travel requests, travel settlements and claims of the projects).
  • Coordination and management of administrative processes.
  • Preparation of documentation for Contracts, services, or purchases.
  • Procurement of items in accordance with GIZ rules.
  • Manage all incoming and outgoing correspondence (post, email)
  • Handle all the office equipment/stationary purchases and ensures its maintenance.
  • Ensuring the Services in the Office are provided correctly with GIZ procedures.
  • Where appropriate and reasonable, the position holder is willing to perform tasks outside the scope of the job description
Qualification Required & Experience
  • University degree in administration, social science, or a similar area.
  • Initial professional experience in this area.
  • Strong organizational and writing skills.
  • Experience in office management and administrative tasks.
  • Good interpersonal, management, and communication skills.
  • Strong command of English language (both written and oral) is required.
  • Proficiency in MS Office Suite.
  • Ability to multitask and work under pressure.
Location: AccraHow To Apply For The JobInterested and suitable applicants are to forward their Curriculum Vitae (C.V.) and a one-page cover letter stating their motivation to the position and added value to the project to:recruitment-ghana@giz.de quoting the Job Code 2025/JAS-TVET/28/01. If you do not hear from us four (4) weeks after the deadline, please consider your application unsuccessful.Closing Date: 12 February, 2025GIZ is an equal opportunity employer committed to diversity. All qualified candidates regardless of age, sex, ethnicity, race, and religion are encouraged to apply.

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