Personal Assistant to Managing Director - Savannah Fruits Company

Savannah Fruits Company

Accra
Permanent
Full-time

2 months ago

We are seeking a highly organized, proactive, and professional Personal Assistant (PA) to provide comprehensive support to our Managing Director (MD). The ideal candidate will be responsible for managing the MD’s schedule, handling confidential information, coordinating meetings and communications, and ensuring the efficient day-to-day operation of the executive office.About The Savannah Fruits Co. Ltd (SFC)The Savannah Fruits Company is a Ghanaian company focused on sustainable production and export of high quality, traditionally handcrafted shea butter and other African natural products such as virgin coconut oil, black soap, baobab oil etc. The company delivers high quality ingredients to the international edible and cosmetic markets. We work with local cooperatives, empowering Ghanaian women in a sustainable and profitable manner.[ad]ResponsibilitiesThe Personal Assistant will report to the Managing Director on daily duties and responsibilities including :

Diary and Schedule Management:
Manage and maintain the MD’s calendar, scheduling meetings, appointments, and travel arrangements.
Proactively identify scheduling conflicts and provide effective solutions.
Communication Management:
Screen and manage incoming calls, emails, and correspondence on behalf of the MD.
Draft, proofread, and edit letters, reports, and other documents as required.
Meeting Coordination:
Organize internal and external meetings, prepare agendas, take minutes, and follow up on action points.
Liaise with clients, stakeholders, and senior management on behalf of the MD.
Travel and Logistics:
Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
Administrative Support:
Handle confidential documents and maintain a well-organized filing system (both digital and paper).
Process expenses and manage invoicing for the MD.
Conduct research and compile information as needed for meetings or decision-making.
Project Support:
Assist with the execution and monitoring of special projects and initiatives led by the MD.
Track deadlines, deliverables, and ensure timely progress updates.
Reporting
Liaise with the various departments to compile monthly reports
Submit quarterly reports to GFZA

Requirements & Desired Experience

Bachelor’s degree in Business Administration, Communications, or a related field.
Experience supporting C-level executives in a fast-paced corporate environment.
Knowledge of the Agro industry sector is an advantage.
Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
Excellent verbal and written communication skills.
French speaking is a big plus.
High level of discretion, integrity, and professionalism.
Strong organizational and time-management abilities.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with calendar and project management tools.
Ability to work independently and prioritize workload effectively.
Flexibility to adapt to changing schedules and urgent matters

[ad2]BenefitsThe Savannah Fruits Company is an equal opportunity employer, and we value having staff who come from communities that are most impacted by our work. We especially encourage women and people with disabilities to apply.This Personal Assistant position is full-time and is based in Accra. The salary is competitive depending on experience and performance. We also offer benefits such as a communications stipend, Tier 1& 2 pension contribution & health insurance and paid leave after a probation period of 6 months.

13th-month bonus based on individual performance
Tier 3 contribution based on the company’s performance
Paid time off
Travel to remote areas and take overnight trips when necessary

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