Finance Officer: CHANGE Project - Children Believe

• Facilitate and review for quality, accuracy and completeness for partner budgets and country office project forecast, including the annual budgeting exercise in consultation with the Project Manager-CHANGE and COFM
• Review partner’s monthly financial report and give feedback
• Support the preparation of project’s annual, quarterly and monthly implementation plans including budget and cash flow forecast & variance analysis)
• Responsible for oversight on all funds flowing to the CO including to various Partners.
• Review regular financial reports from Partner and follow up on significant budget variances or reporting deadline issues in consultation with Project Manager-CHANGE and COFM
• Prepare and share quarterly utilization, variance and burn-rate reports
• Ensure that project expenses are kept at efficient levels at all times

• Prepares detailed project budget and develops monthly, quarterly and annual cash budget and/cash flow
• Working with support and guidance of CHANGE Project Manager and CO Finance Manager, allocate project budgets and facilitate transfers to beneficiary partners
• Ensure that all documents-requests, retirements, invoices, payment records, receipts, bank statements, reconciliations- etc are filled appropriately per donor and CB’s internal policy
• Ensures proper coding of expenditures and make necessary measures timely to assure quality of data
• Review employee travel and other advance requests, purchase requests and advise on fund availability, timing and assign budget codes to requests for recommendation by the CO Finance Manager.
• Process and follow up on employee advances, review retirements and prepare reconciliation of employee accounts receivables on monthly basis.
• Receive cash refunds by staff and deposit into CO project bank account

• Process payments and documents such as invoices, bills, journal vouchers, purchase orders, accounts payable, etc.
• Maintaining a cheque register and ensure that vendors or service providers acknowledge receipts for all payments made.
• Keep accurate inventory records and monitor usage of all supplies and other inventory.

• Follow-up, review and collate partner’s project reports and report to the CO Finance Manager and CHANGE Project Manager.
• In consultation with the Project Manager and Technical Officers, facilitate quarterly monitoring of project activities, finances and other adhoc monitoring visits.
• Provide training, coaching and guidance for partner office finance staff on acceptable reporting standards, templates and formats to ensure compliance
• Enter, update, and/or retrieve accounting data and transactions from Intacct accounting software to acceptable templates
• Post financial transactions and data to appropriate accounts in the Intacct accounting software according based on technical guidance from the CO Finance Manager
• Receive all incoming funds (from staff & external sources) and ensure they are deposited in the CO bank accounts and receipted.
• Prepare bank reconciliation and country office month end financial reports for review by the CO Finance Manager
• Report any financial and operational risk issues and internal control breaches, including negligence and fraud, and non-compliance issues to the CD and/or the Director, F&A and/or the Director, Internal Audit as appropriate, including recommended actions. Follow up on the completion and implementation of approved action plans, monitoring progress until fully resolved
• Prepare and submit reports to all local legislative authorities in the prescribed manner in adherence to applicable taxation laws including income tax and professional tax implications.

• Comply with all CB policies and procedures
• Perform other duties assigned by immediate Supervisor/representative

• Degree in Finance, Accounting, Economics and Auditing; Professional certifications in finance, accounting and auditing will be an asset.
• 6 years’ progressive work experience related to finance, accounting and auditing experience including at least 3 years in similar role.
• Experience in strategic and operational financial planning
• Hands on experience in planning and preparing organizational budgets for multiple programs
• Demonstrated understanding of accounting processes, audit scope, planning and procedures.
• Strong information management and documentation skills.
• Knowledge of regulations related to finance, accounting (IFRS, budget) & taxation laws
• Ability to pre-empt and prevent fraud and corruption
• Strong computer skills, experience working with Intacct- accounting software including excel and reporting
• Experience working on Global Affairs Canada funded projects an asset
• Excellent oral and written skills in English with ability to clearly and concisely communicate ideas to a variety of audiences.
• Demonstrated ability to prioritize own work under pressure and within guidelines
• Ability to manage the arduous physical and emotional strains of the job
• Excellent interpersonal communication skills
• Ability to quickly learn and apply new system procedures as they are introduced
• Excellent in interpersonal, collaborative influence, Conflict Management and Negotiation skills
• A strong team player, able to be a member of different teams at the same time
• Fluent in English with strong oral and written communication skills
• Ability to travel to Partner offices & communities as needed
• Commitment to CB's Vision, Mission and Values

• Tenacious with deadlines: result-oriented. Demonstrated willingness and ability to accept and apply new methods and techniques in performance of work. Demonstrated team-orientation, customer service behavior and attitude
• Demonstrated flexibility with changing demands and priorities of the job; a multi-tasker
• Strong organization and time management skills
• Works effectively independently and in a team setting.
• Demonstrated initiative; takes prompt action to accomplish objectives, takes action to achieve goals beyond what is required and is proactive Good organisational skills; attention to detail
• Cross-cultural sensitivity and exposure
• Respect for Diversity
• Integrity
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement

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