Senior Executive Assistant at International Finance Corporation

International Finance Corporation View all jobs

Accra
Permanent
Full-time

1 month ago

Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record US$71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit: https://www.ifc.orgThe West Africa 2 department (CAADR) is seeking to recruit a dynamic, motivated, and organized Senior Executive Assistant to drive the seamless operation and strategic coordination of the front office of the Director. This critical role will serve as the backbone of the Director’s office, ensuring efficiency, precision, and excellence in all administrative and operational functions. The role will also work closely with other front office staff in the region and in the VPU.This position is based in Accra, Ghana.Duties And AccountabilitiesProvide comprehensive administrative and organizational support to the Director, ensuring smooth day-to-day operations of the office.
Facilitate effective communication and coordination within the Front Office to optimize efficiency and alignment of efforts.
Manage the Director's calendar, schedule, and travel arrangements, ensuring thorough preparation for meetings, presentations, and events.
Maintain oversight of the Department’s work program, ensuring timely delivery of tasks and actions required by the Director and management team. Regularly update and track the Director’s action list to ensure priorities are addressed.
Ensure quality control by reviewing documents for accuracy, compliance with unit and Bank guidelines, and assisting with editing, formatting, and production of correspondence and reports.
Proactively manage incoming emails, delegating tasks to appropriate staff, tracking progress, and independently preparing responses to queries as needed.
Monitor and follow up on management decisions and assignments to ensure timely execution and completion, including tracking iPortal deadlines.
Organize, retrieve, and track information and documentation for the Director’s office to support efficient operations.
Oversee special departmental projects and handle ad hoc tasks assigned by the Director to support the achievement of departmental objectives.
Serve as a key liaison for the Director, engaging with external clients, the Department’s management team, HQ colleagues, senior management, other Directors, and Executive Directors, while managing sensitive matters with professionalism and discretion.Selection CriteriaPreference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.Bachelor’s degree with a minimum of 5 years of relevant experience.
Proficiency in office productivity tools, including advanced knowledge of MS Office, Excel, PowerPoint, and Outlook.
Exceptional written and verbal communication skills in English and French is a plus.
Proven maturity, discretion, and sound judgment, with absolute integrity in managing confidential information.
Strong interpersonal skills and the ability to build effective relationships with a wide range of internal and external stakeholders.
Demonstrated ability to navigate complexity and ambiguity, prioritize tasks, multitask, and manage diverse situations with tact and diplomacy.
Track record of working effectively in team-oriented, multicultural environments, and contributing as a collaborative team member across various groups.
Resourceful and proactive, with the ability to anticipate challenges, solve problems, and consistently go above and beyond expectations.
Strong influencing skills, with a proven ability to foster collaboration, build partnerships, and lead by example.
High personal integrity, strong ethical values, and the ability to model tact, discretion, and professionalism.
Passionate and committed to the World Bank’s development agenda and mission, with the ability to inspire and motivate others.WBG Culture AttributesSense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.World Bank Group Core CompetenciesThe World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

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