Job Vacancy For Executive Assistant

• Collect, analyze and draft documents/information in order to conserve executive's time
• Schedule and plan meetings to manage executive's appointment calendar/schedule
• Attend meetings in the absence of an executive to act as executive representative and speak on his behalf
• Receive customers and interact with them to identify and process their enquiries or requisitions
• Prepare presentations for executives by formatting, inputting, editing and transmitting text and image
• Collect and analyze data in order to prepare reports useful in taking key business decisions
• Utilize electronic and paper filing systems to maintain proper records of important information/document
• Monitor stock levels by checking inventory to identify out-of-stock items and place order for supplies
• Inspect office equipment to initiate repairs or call for replacement as required
• Format, edit, and distribute minutes of meetings
• Screen, monitor, and distribute incoming calls to appropriate personnel
• Ensure work area is neatly and properly arranged in a manner that supports smooth office operations
• Prepare and deliver presentations required for staff induction and orientation
• Organize and schedule departmental project activities
• Notify executives and staff of deadlines to ensure timely completion of set objectives.

• 2 years work experience
• In-depth understanding of entire MS Office suite
• Ability to organize a daily workload by priorities
• Ability to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• HND or degree

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