Administrative Assistant

Greater Accra
Permanent
Full-time

2 months ago
Apply easily

Our client is a leading independent research institute dedicated to understanding and transforming how we interact with the natural world.PurposeThe role involves supporting the day-to-day function of the West Africa Office by carrying out a range ofadministrative and organizational duties for the staff to ensure the smooth running of the office.Key Responsibilities:· Provide administrative support for conferences/workshops/meetings and training programs being organized by the Office.· Ensure logistical arrangements are made for conferences/ workshops/ meetings organized by the office.· Support internal meetings by creating and distributing the agenda and taking meeting records to ensure a record of the meeting is taken.· Organizing travel arrangements for visitors and staff which includes accommodation and conference attendance where applicable.· Initiate and manage procurement of goods and services necessary for the smooth running of the office and its activities and reconciling credit card purchases on behalf of members of the office in line with internal procedures.· Provide support to with the induction of new employees/interns/visiting researchers by ensuring they follow and complete the induction checklist and liaising with the People Operations Team if necessary to enable the successful onboarding process.· Assist in preparing operational reports and institutional policies pertaining the West Africa Office.· Provide general administrative support, which includes the management of processing of payment requests, general enquiries, visitor arrangements, office duties such as archiving and supporting other administrators across the organization.· Coordinate and manage the workplace activities and procedures of the Office to ensure that the office is always set up and functional.Qualifications:

A minimum of bachelor’s degree in relevant job-related field.

At least 4 years work experience.

Fluency in written and spoken English with excellent oral and written communication skills. An ability to also work in French would be a significant advantage.

Experience of the Microsoft suite of packages including Word, Excel and

PowerPoint.

Strong organizational skills and excellent attention to detail

Ability to plan workloads in order to meet deadlines and manage competing tasks.

Employment Type:3 months contract; with a possibility of renewal.

BusinessGhana