Job Vacancy For Facilities & Admin Assistant

Accra
Permanent
Full-time

29 days ago

Job Vacancy For Facilities & Admin AssistantMothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across ten sub-Saharan African countries. m2m trains, employs, and helps empower women living with HIV to work as community healthcare workers in understaffed health centres and underserved communities.Through a peer-to-peer approach, these 'Mentor Mothers' deliver a range of health services, advice, and support to women and their families. Started in Cape Town, South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence.It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. To date, m2m has reached over 11M women and children under two, and created more than 11,000 jobs for African women living with HIV. For more, visit .Job Title: Facilities & Admin AssistantJob Summary

The Facilities & Admin Assistant will be responsible for maintaining the overall cleanliness of the office throughout the day from Monday to Friday.
In addition, the incumbent will double as a Receptionist and handle a variety of minimal administrative support tasks.

Key Performance AreasCleaning

Cleaning tasks such as dusting, mopping sweeping and vacuuming
Refilling supplies, such as paper towels, tea and coffee canisters
Making tea/coffee for staff and guests when required
Washing used cups and plates in the shared kitchen
Preparing meeting and training rooms and organizing catering as and when required
Cleaning up before, during and after meetings and trainings
Cleaning spills, broken glass and other messes up as quickly as possible
Maintaining the reception area

Administration

Answering the telephone and appropriately responding to requests
Assist with printing and photocopying of documents and other clerical support when required
Assisting with screening of guests in accordance with COVID-19 requirements
Other duties, as assigned by the Finance and Administrative Officer and Technical Specialist

Qualification Required & Experience

Senior Secondary School or Higher National Diploma. A high standard of cleaning knowledge is preferred.

Competencies

2 years relevant experience preferably in an Office setting or Hospitality Industry
Basic Computer Skills
Impeccable cleaning skills and tidy presentation
Great interpersonal and communication skills
Conversant in English
Knowledge of health and safety standards and the ability to handle cleaning chemicals safely
Good writing skills
Ability to show initiative and a positive attitude
Keenness to learn and teachable
Ability to work unsupervised
Organization and Secretarial skills
Excellent time management skills

Competitive salary packages will be negotiable in accordance with m2m's remuneration policies.Location: AccraHow To Apply For The JobTo submit your application, click on the link below and complete all relevant fields on the online application form.Closing Date: 24 July, 2020Mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people.

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