Job Vacancy For Administration Director

• The successful candidate will join our team as the Director for Administration in the Supply Chain Department.
• (S)He will report to the Chief Supply Chain Officer and will Plan, organize and manage all facilities and fleet of the business as well as the staff of the Administration department.

• Direct Management responsibility for a Facilities Manager, Fleet Manager and Business Support Services Manager
• To budget, liaise with Procurement to source contractors and suppliers and perform strategic planning.
• To lead all Administration business planning activities and contribute to corporate planning at a strategic level.
• To plan, direct, manage, coordinate and supervise programs for acquisition, utilization, maintenance, repair, replacement and disposal of fleet vehicles.
• To provide a cost effective, efficient transport service that supports operational requirements whilst ensuring compliance with all legislation associated with a fleet operations.
• To champion the delivery of specific fleet related projects and accurate budget management and reporting.
• To manage the performance of the Fleet section, establish and maintain service delivery standards, the development and delivery of the Fleet Strategy and delivery of strategic service objectives and contract targets
• Responsible for interfacing with senior management and regulatory auditors
• To ensure that all sites are managed and supported in an efficient and timely manner and in a condition, appropriate to their use. This includes overseeing any programme of construction, refurbishment and maintenance projects and managing the performance of the multi-disciplinary service partners.
• To take a part in developing Sustainable Development policy and initiatives and to deliver a programme of development and maintenance which ensures that reduction targets are met from utilities conservation and maximum energy efficiency for the future.
• Provide technical advice as necessary to client departments and appointed consultants and contractors for the design and operation of building services & systems.
• Manage the maintenance of the structure and fabric of all buildings.
• Oversee accommodation needs and support the development of the accommodation strategy.
• Assist as a specialist user in the procurement of administrative supply contracts, consultancy support and works contracts in accordance with financial and procurement policies and procedures.
• Ensure that all Office Service Equipment and contracts are managed effectively and efficiently to provide a customer focused service. This includes general transport, stationary, postage, water coolers, photocopiers, vehicles, and travel provisions.
• To provide a high-quality service to internal clients based on agreed service standards.
• Implement a policy of continuous improvement and develop, present, and implement new ideas to improve the scope and quality of service delivery standards.
• Oversee the coaching and education of all teams involved in Administration in procedures, policies and in safety practices. Meet regularly with them to discuss concerns.
• To ensure that departmental budgets are managed and controlled in strict accordance with financial policies and procedures, including all maintenance, leasing, projects, and CAPEX and OPEX

• Bachelor's degree in supply chain management, logistics, or business
• Valid clean driving record
• Fleet maintenance experience
• Facility Management Professional (FMP)
• Certified Facility Manager (CFM)

• Minimum 2 years in Facility or Fleet Management
• Minimum 5 years Management experience
• Experience in maintenance trades
• Knowledge of current health and safety regulations
• Demonstrated stable proven track record.

• Ability to determine and discuss building needs and communicate these to contractors, suppliers, and all key stakeholders.
• Accounting to meet budgets and identify cost-saving measures.
• Ability to handle multiple tasks.
• Customer service for Staff and stakeholder satisfaction
• Analytical thinking and problem-solving
• Business management, including scheduling, strategic planning, and administration.
• Understanding of current building, health, and safety regulations

• People management
• Excellent oral and written communication and reporting skills
• Advanced Excel skills
• Independent with good work attitude and high level of integrity

Ghana Current Jobs