Administrative & Logistics Officer - BRAC Ghana

• Complete clerical tasks such as filing, photocopying, faxing documents, scanning and organizing requests, receipts and other documents
• Responsible for handling the contents and maintaining supplies at the direction of the Admin and Procurement Manager
• Facilitate requests from branches/service points and the head office, and vice versa
• Receive, log and disburse supplies to the respective branches/service points
• Prepare reports and ticklers, maintain files; prepare correspondence and presentations; and maintain office facilities, in support of the Admin and Procurement Manager.
• Log information into retrievable systems; track and monitor progress and/or disposition of requests, actions, files, documents, programs, etc. This includes but is not limited to setting up and maintaining a tickler for follow-up files related to procurement requests and other tasks. Report past due items to supervisor
• Participate in the development and implementation of new/revised work steps, routines or processes.
• Support in making travel arrangements of supplies
• Update and adhere to updated policies and circulars to adapt to work processes accordingly
• Any other duties assigned

• Support in the identification of suitable facilities/office buildings in new communities for BGSL’s set-up
• Carry out facilities and communities’ assessments in support of BGSL’s expansion
• Regularly visit and provide onsite monitoring and support towards facilities under (re)construction
• Provide informed, timely and realistic suggestions and reports
• Support the scouting for and assessing of suitable service providers/vendors to work with BGSL
• In collaboration with laid down policies, ensure compliance with processes, procedures, and best practices related to project operations
• Maintain up-to-date information of projects and project participants’ in an accurate manner
• Support the Admin Manager in ensuring that standards for project management and accountability are met
• Any other duties assigned

• Establish a safeguarding culture across all level of the programme by implementing the safeguarding policy.
• Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

• Minimum of a Bachelor’s Degree/Masters
• Concentration / Major:Business administration, Business Management, Logistics & Supply Chain Management, and Project Management

• Minimum 2 years’ experience in similar role.
• Prior experience in working in a finance environment is a plus

• Highly able to exercise discretion with sensitive information.
• Ability to work to deadlines and to organize work in a logical manner.
• Must be numerically sound with high attention to detail.
• Good administration and organizational skills, including prioritization and working to meet deadlines.
• Excellent oral, written and culturally sensitive communication skills.
• Ability to obtain accurate, timely information.
• Creativity and initiative for finding variety of approaches to solve problems.
• Computer literate, with thorough knowledge of Microsoft Excel and
• working knowledge of Microsoft Word.
• Profoundly analytical

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