Job Vacancy For Programme Support Officer

• (State major reason for the position)The position holder is responsible for undertaking book-keeping, administrative and programme support functions to facilitate programme delivery at assigned regional programme.

• Source and receive competitive invoices and other supporting documents,check mathematical accuracy and submit for accountant's recommendation
• Process cheques and input transactions in SUN
• Maintain a filing system that facilitates easy and secured safekeeping and retrieval of financial documents

• Process for approval, staff requests for petty cashre-imbursements
• Reconcile petty cash book in SUN with the physical cash balance on a daily basis.
• Process petty cash payments in line with approved budget lines
• Periodically request and process petty cash replenishments to restore petty cash to theimprest amount.
• Conduct monthly and year-end cash count in line with LFPPM

• Secure the necessary documentation as prescribed
• Review and process stores requisition
• periodically update stock sheets to determine stock levels
• Order stores items to restore depleted stocks to maximum levels
• periodically undertake stock counts and reconcile actual quantities with stock sheet quantities
• Perform stock counts and fixed assets verification jointly with Accountant

• Maintain cheque register to track receipt and issuance of cheque books
• Receive all cash/cheque and provide receipts appropriate and ensure all cash receipts are banked as soon as possible, and that no funds received is held for more than one week

• Maintain fixed assets register to record all fixed assets of the region
• Manage official correspondence and mails of the region
• Liaise with PM for the contracting of services such as security and cleaning
• Maintain register of contracts and other legal documents of the organisation
• Manage the Resource Centre for the regional office
• Provide oversight responsibility for the front desk

• Coordinate vehicle movement to facilitate effective programme work
• Ensure timely maintenance of all organisational properties
• Advise management on vehicles and other equipment that are not fit for purpose for appropriate action to be taken
• Ensure maintenance of rented office space and other equipment
• Ensure timely procurement and renewal of insurance to cover valid organisational assets
• Coordinate requests for insurance claims for all policies

• Make effective use of AAG's records management system

• Undertake other programme activities as may be directed by the Programme Manager
• Perform other administrative functions that may be assigned from time to time
• Arrange for logistics and venue for implementation of programme activities
• Manage floats for programme activities in line with the LFPPM requirements Child Protection Responsibilities
• To be abreast with the child protection policy
• Educate other stakeholders that work with the LRP who will come into contact with children according

• First Degree or its equivalent in relevant field with 2 years experience.

• Ability to process cheques and input transactions in SUN system
• Ability to maintain a filing system
• Abreast with Insurance policies Abreast with procurement policies
• Ability to maintain fixed assets and contract register
• Ability to manage official correspondence

• Integrity; communication and negotiation skills; team working including virtual team-working; self-motivated; high learning ability; active listening skills; stress tolerance and good judgment

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