Program Coordinator (2 Vacancies)

Ashesi University

  • Berekuso, Eastern Region
  • Permanent
  • Full-time
  • 1 month ago
About Ashesi University:Our vision is a flourishing Africa whose leaders make ethical decisions in the best interests of their communities, and where innovation drives economic, cultural and social growth. We educate leaders who will make this vision a reality, and we collaborate with other institutions to multiply this work.Joining Ashesi means becoming part of a vibrant community dedicated to excellence, innovation, and a transformed Africa. We provide opportunities for everyone to do their most meaningful work, through cross-functional collaboration in an environment that encourages intellectual and personal growth.If you're seeking an environment that values diverse contributions, supports professional development, and enables you to work with purpose, come join our teamAbout the CenterAshesi’s Center for Leadership is poised to provide high-quality executive education to senior leaders across sectors (private, public, civil society and academia) from Africa and beyond. The Center’s programs will equip and inspire leaders to ask tough questions of themselves, have courageous and meaningful conversations, outline and commit to action that will shift mindsets, build systems, shape policy and fuel positive transformation that builds great nations.The Center will collaborate with Ashesi’s upcoming MBA program, other Centers and Initiatives at Ashesi, such as the Education Collaborative and the Center for Entrepreneurship and external partners to deliver high-impact leadership development programs, convenings and publications that shape the outcomes of leadership.About the Role:The Program Coordinator is primarily responsible for providing program and administrative support to ensure the smooth execution of courses offered by the Center. This role involves coordinating with faculty, participants, and other stakeholders to facilitate high-quality program delivery. This role will support other functional leads as needed.Reporting Lines: Assistant Director of ProgramsKey Functional Areas Of ResponsibilityProgram and Course Administration (60%)Research
  • Conduct comparative research on competitive programs, profiling and analyzing them and highlighting lessons and opportunities for differentiation.
  • Support facilitators to conduct research on content as needed, to inform and design courses.
Course Setup
  • Support the Assistant Directors Of Business Development & Partnerships and Programs to maintain updated, accessible and informative program brochures and manuals.
  • Support facilitators in identifying and getting access to course materials and the tools needed for training.
  • Coordinate pre-delivery walk-throughs and debriefs for all involved in facilitation.
  • Manage the LMS (Learning Management System) engagement for the assigned course and provide basic technological support to LMS users.
  • Profile the courses assigned and create/update guiding notes to be used by facilitators over time.
Course Delivery
  • Be available throughout the course to support the facilitator with course materials, logistics, pass the microphone around if needed etc.
  • Take notes during the course, note down questions that arise and summarize the learnings for compilation.
Course Evaluation
  • Handle the soliciting of feedback from participants and facilitating the incorporation of such feedback in course design and delivery.
  • Capture interesting perspectives and feedback and provide that for outreach and promotional purposes.
Outreach and Correspondence (30%)
  • Serve as a key point of contact for faculty and participants with inquiries about the courses assigned, providing information and assistance as needed.
  • Coordinate the engagement and scheduling for facilitators who will be handling courses.
  • Work with the Senior Projects Coordinator to manage course registrations, maintain accurate participant records and update these as needed.
  • Provide whatever administrative support is needed by the facilitator for each assigned course.
  • Handle generic inquiries about the course and ensure prompt correspondence with all stakeholders.
  • Assist in the creation of promotional materials, such as course overviews and relevant course information for the website and other dissemination outlets.
Events Coordination (10%)
  • Support the Programs team to coordinate logistics of program delivery, including venue arrangements, catering, and technology setup.
  • Arrange for participant accommodation, transportation, and any special requirements as needed.
Qualifications and Skills:
  • Hold at least a Bachelor’s degree in a relevant field.
  • Minimum of 2 years of experience in general administration.
  • Exposure to Ashesi university’s ethos and ways of working is an advantage.
  • Professionalism and ability to engage senior executives is key.
  • Demonstrated ability to manage diverse stakeholders especially in high-pressure situations.
  • Experience working with little supervision is important.
What We Offer:
Our success is driven by our people, which is why we offer a comprehensive compensation package. Compensation at Ashesi is regularly reviewed against industry benchmarks, and total compensation includes health insurance, retirement benefits, and paid leave, which are designed to support the holistic well-being of our staff. We also invest in continuous learning, development and research opportunities, allowing our teams to grow with the university and achieve meaningful impact.Commitment to Diversity:
Ashesi is dedicated to building a diverse and inclusive staff and faculty. We encourage applications from candidates who will enrich and contribute to the cultural and academic diversity of our university.Join us in shaping the future of Africa’s leadership.

Ashesi University