Job Vacancy For Deputy Director of Administration

• Provide support and advice to the Director of Administration in the efficient management of general administration services within the Hospital.

• Assist the needs assessment of lapses in general administration within the KBTH.
• Assist to ensure the provision of efficient security services within the organization.
• Assist in the development and dissemination of procedures and guidelines in general administration practices and procedures
• Coordinate request for medical boards from MDAs for compensation, medical evacuation, and retirement on health grounds etc.
• Contribute to the disposal of office equipment.
• Contribute to policy development, analysis and review in the Korle Bu Teaching Hospital (KBTH).
• Assist in the development of systems for monitoring and evaluation of general administration practices across the organization.
• Contribute to the implementation and evaluation of national health policies within the KBTH.
• Contribute to the development of medium/Long term strategic plans for the KBTH
• Assist to prepare annual reports and other reports on the Department.

• A postgraduate qualification (master's degree) in Health Service Administration, Business Administration, Management, Planning and/or Policy or related field (Masters or equivalent)
• Evidence of leadership and continuing professional development and training in Health management
• At least twelve (12) years work experience in General Administration and support services of which five (5) years should be a post qualification experience.
• Must be at the level of Deputy Chief and above
• Must be a member of a relevant professional group/regulatory
• Professional qualification will be an advantage
• Applicants must be experienced professional with strategic, interpersonal and analytical skills and a deep understanding and appreciation of the strategic and operational challenges of the Hospital and the health sector, especially in the areas of general administration and support services.
• Applicants must also be performance driven and keen to achieving results.
• Extensive experience of conducting difficult meetings and delivering presentations to large groups of people, including stakeholders, clinicians and professional staff on administrative issues affecting them.
• Experience in Programme of Work (POW) and budget preparation and implementation.
• Must have hands-on experience, as well as advance knowledge in Computer skills and be an effective team player.
• A broad knowledge base and experience of KBTH policies and operating procedures.
• Experience of multi-agency networking.

• Knowledge of Programme of Work and Budget Management.
• Knowledge in implementing change.
• Ability to work under pressure
• Demonstrate professional, clear and compassionate communication with staff, clients and community partners of the Hospital.
• Ability to accurately and effectively assess problems and identify and implement solutions.
• Ability to create a climate of trust and mutual respect, increasing the potential for employees to be productive and to feel welcome, valued, and motivated.
• Effective delegation to ensure staff are able to meet the expectations and requirements of their job and to ensure all staff are able to develop new job skills and competencies.
• Develop strategies for engaging the private sector and other sectors in achieving the goals of the Hospital

• Develop indicators for monitoring health plans
• Review and develop health-financing strategies
• Translate operational policies and objectives into proposals for funding
• Prepare and update guidelines for planning at the directorate levels
• Collaborate with the Finance Department to develop and update guidelines for budgeting
• Analyze trends in the allocation and disbursement of funds within the hospital.
• Develop specific performance indicators and contracts for directorate/units consistent with the Hospital objectives.
• Ensure that the activities of the hospital are well documented and relevant information disseminated by coordinating the publication of annual reports and other periodic reports
• Collaborate with all directorates/units to set up health and management information system for planning, monitoring and evaluation.
• Monitor the implementation of Hospital plans, the utilization of Hospital resources and the attainment of targets
• Design and apply monitoring and evaluation systems and tools for purposes of assessing the operational effectiveness of policies and programmes

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