Administrator at AngloGold Ashanti (Ghana) Limited

• The Administrator – Engineering is accountable for supporting the technical teams and Engineering management through efficient administrative systems, coordination, workflows and be the connective tissue among the various sections and other stakeholders.
• This inevitably results in meeting of set goals and higher productivity, thus leading to the growth of the business.
• The role holder will provide efficient and responsive administrative, organizational and logistic support to the Engineering Department.
• The Administrator – Engineering executes jobs in accordance with and ensuring compliance with LI2182, safely, and in accordance with other compliance requirements, operational and standards, systems and procedures in a sustainable cost-effective manner and minimize operational risks in order to meet the business' strategic objective.

• Assess risks for all tasks and ensure they are controlled before and during task execution.
• Report all incidents and ensure they have been investigated and corrective actions completed on time.
• Act on all corrective actions assigned to you or under your jurisdiction and ensure timely completion.
• Demonstrate safety behaviour consistent with AGAG's vision and values.
• Adhere to site's Environmental Management Plan.
• Gather information for the Senior Manager – Engineering for reporting performance
• Using AGA's How we Work guidelines, work with the define roles and accountabilities of the role.
• Attend training, development and performance improvement training as required.
• Assist with budgeting, planning, scheduling and work management
• Recognize any performance anomalies that would indicate requirements for execution and report same or escalate.
• Document all activities carried out as required.
• Carry out work cost effectively.
• Execute work in a timely manner.
• Attend training, development and performance improvement training as required.
• Take proactive measures to register, eliminate and escalate symptoms of potential incidents.
• Report directly to the Senior Manager - Engineering on issues identified.
• Stop work/ activities if there exists a high risk or unsafe condition.
• Develop concise daily, weekly and monthly reporting metrics to share with Senior Manager - Engineering, Executive Management, and Department Managers.
• Able to perform effective communication with managers, travellers, and other stakeholders.
• Strong administrative and coordination skills, troubleshooting skills with an effective customer-service orientation.
• Responsible for all aspects of front desk duty including answering phone, dispensing messages, greeting and directing visitors/ travellers to their appropriate locations. Handling all travel logistics and documentation
• Interface with Contractors as directed and/or Engineering/Maintenance teams especially on planned works that support the overall schedule and expectations.
• Mediate, resolve conflict and take corrective action when needed.
• Conduct and coordinate meetings, workshops, etc through effective Public speaking abilities
• Perform complex analysis and work independently while exercising good judgment and discretion.
• Adapt to and assist with organizational and situational changes
• Demonstrate effective time management skills and the ability to manage multiple tasks with changing priorities.
• Manage highly sensitive and confidential information with poise, tact and diplomacy
• Monitoring Queues on Phones & emails, preparing and circulating agenda for meetings, itinerary for visits, taking minutes of meetings
• Schedule meetings, manage calendars and facilitate communication between engineering team and other departments
• Ensure Engineering processes align with industry standards, and AGA policies
• Prepare reports, dashboards, and performance metrics to support decision making
• Identify inefficiencies and propose improvements to workflows and document systems
• Identify, communicate, and escalate potential cost reduction initiatives to the Supervisor
• Propose cost savings projects.
• Take proactive measures to register and escalate symptoms of potential risk/failure to Supervisor

• Bachelor's degree in engineering / business administration / management studies / applied science / management / social science, or related field.
• A Master’s degree can be an added advantage.

• Project Management Professional (PMP) or similar certification can be added advantage
• Certified Administrative Professional (CAP) can be beneficial.

• Three to Five (3-5) years of experience in an administrative role or relevant field, preferably within an engineering or technical environment.
• Experience in project coordination and team management

• MINCOM certification will be an added advantage

• Technical Skills: Understanding of engineering principles and terminology.
• Administrative Skills: Proficiency in office management, scheduling, and administrative support.
• Communication Skills: Excellent verbal and written communication.
• Organizational Skills: Strong ability to manage multiple tasks and projects.
• Software Proficiency: Familiarity with engineering software (e.g., VISIO, AutoCAD) and office software (e.g., MS Office Suite).
• Planning, scheduling, and coordinating
• Should have analytical
• skills to be able to evaluate information and resolve problems.
• Detail oriented to understand systems, and recognition that a minor error can cause major problems.

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