Accounting Assistant at Women Leaders Network for Development (RFLD)

• The Accounting Assistant will support the Finance Officer in the day-to-day management of accounting and financial operations at RFLD’s Ghana regional office.
• This position offers an excellent opportunity for professional development within a recognized Pan-African organization.

• Record all financial transactions in the accounting system using designated accounting software
• Process supplier invoices and prepare payments through the accounting system
• Manage petty cash and perform daily reconciliations
• Conduct monthly bank reconciliations using accounting software tools
• File and archive financial documents according to procedures
• Ensure accurate coding of transactions by project and budget line in the system
• Generate daily, weekly, and monthly transaction reports from accounting software

• Prepare payment orders and track their execution in the system
• Manage relationships with local suppliers and maintain vendor records in the software
• Monitor contracts and financial commitments
• Maintain up-to-date supplier and partner files in the accounting database
• Prepare payment documentation for approval
• Process expense reimbursements and staff advances

• Collect and compile financial data for monthly reports using accounting software
• Prepare supporting documents for donor reports
• Assist in preparing project budgets using templates and software tools
• Contribute to documentation for audits
• Generate financial reports from accounting systems (balance sheets, income statements, budget vs. actual reports)
• Extract and format data for management review

• Prepare monthly tax declarations (VAT, PAYE) using accounting software
• Ensure compliance with fiscal and social deadlines (GRA, SSNIT)
• Maintain up-to-date compliance registers in the system
• Collect and organize supporting documents
• Assist with statutory returns and filings
• Track tax payment deadlines and ensure timely submissions

• Track expenditures by project and budget line using project accounting modules
• Alert on budget variances identified through system reports
• Prepare fund requests for projects
• Archive project financial documentation
• Support budget monitoring and burn rate analysis
• Maintain project financial records in compliance with donor requirements

• University degree (Bachelor’s Degree minimum) in Accounting, Finance, Business Administration, or related field

• Minimum 2-3 years of experience in accounting, ideally in an NGO or international organization
• MANDATORY: Minimum 2 years of hands-on experience using accounting software in a professional environment
• Experience managing multi-project transactions
• Knowledge of international donor financial procedures (asset)
• Demonstrated experience in data entry, transaction processing, and report generation using accounting software systems

• Must have practical working knowledge of at least one major accounting software system (QuickBooks, SAGE, Tally, Xero, Zoho Books, Wave, or similar)

• Record journal entries and post transactions
• Process accounts payable and receivable
• Generate financial reports (trial balance, P&L, balance sheet)
• Conduct bank reconciliations using software reconciliation tools
• Set up and maintain chart of accounts
• Process multi-currency transactions
• Generate budget vs. actual reports
• Extract and export data for analysis
• Candidates must specify which accounting software they have used and for how long in their CV

• Good knowledge of basic accounting principles (double-entry bookkeeping, accrual accounting)
• Practical knowledge of Ghanaian tax regulations (VAT, PAYE, corporate taxes)
• Good command of MS Office, particularly Excel (formulas, pivot tables, data sorting)
• Ability to use electronic document management systems
• Understanding of donor compliance requirements (asset)
• Willingness to learn new accounting software if required

• Sensitivity to gender issues and women’s rights
• Absolute integrity and confidentiality
• High rigor and attention to detail
• Ability to manage multiple tasks simultaneously
• Respect for deadlines and procedures
• Good team spirit and positive attitude
• Excellent organizational skills
• Good communication in English (written and spoken)
• Knowledge of French (asset)
• Willingness to learn and grow professionally
• Strong computer literacy and comfort with technology

• Meaningful Impact: Participate in the mission of empowering millions of African women
• Competitive Salary: Attractive remuneration according to experience
• Comprehensive Social Protection: Health insurance, SSNIT, pension contributions
• Professional Growth: Continuous training, mentorship, opportunities for advancement, including training on additional accounting software and systems
• Inspiring Environment: Work with passionate human rights advocates
• Inclusive Culture: Work environment valuing diversity and equity
• Work-Life Balance: Supportive policies and reasonable working hours
• Technology Skills Development: Opportunity to enhance your accounting software expertise

• Name of software
• Years of experience with each
• Specific modules/functions you have used
• Level of proficiency (basic, intermediate, advanced)

• Application screening (candidates without accounting software experience will not be considered)
• Technical skills test (accounting principles, Excel, and accounting software proficiency – hands-on practical test)
• Interview with recruitment panel
• Interview with Finance Officer
• Reference checks (including verification of accounting software experience)
• Conditional job offer

• Women
• People with disabilities
• Young professionals
• People from marginalized communities

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