Office Assistant (Premises Management) by FAO
- Accra
- Permanent
- Full-time
- Ensure the general upkeep and maintenance of the premises; ensure that the lighting fixtures, plumbing, grounds, etc. are properly maintained; daily inspect office premises, log and report findings for corrective works to be undertaken;
- Monitor maintenance and other works undertaken on the premises by service providers; undertake regular site inspections to ensure conformity to approved plan and specifications; report deviations noted;
- Maintain a record (log) of repairs and maintenance;
- Act as custodian of stationery and office supplies received in the stores;
- Maintain a local inventory database of stationery and office supplies in the stores: record the receipt and issuance of supplies from the Stores in the Supplies Database immediately when they are issued;
- Perform physical count of all stationery and office supplies kept in the store to ensure the accuracy of the database records; capture finding and report any discrepancies found;
- Ensure that the stationery and office supplies stock levels in the stores are adequate for operation and submit Purchase
- Verify that invoices submitted for payment by service providers are for work actually delivered; ensure that specifications and amounts invoiced correspond to order made and actually received;
- Collect monthly bills from premises service providers (electricians, plumbers, etc.), compile and submit for payment;
- Draft communication related to tasks, as required, and submit to supervisor for review;
- Perform any other duties required;
- Secondary School Education.
- 5 years of progressively responsible work experience in administrative, accounting, inventory management.
- Working knowledge of English.
- National of Ghana.
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
- Extent and relevance of experience in stores database management
- Extent and relevance of experience in stock-taking
- Familiarity with FAO regulations on receipt of goods and issuance of stock
- A university degree will be an advantage. Computer literacy, accurate attention to detail
- Customer-orientated with a strong sense of service, with good communication and interpersonal skills
- Organisational and administration skills
- Participative and able to work as part of a team
JobDirecta