Job DescriptionREQUEST FOR QUOTES
- RFP Title: Supply of Tractor, Accessories and Agricultural Equipment
- Submission Date: Up to September 10, 2025 at 5:00pm
- Mode of Submission:
- Public Opening: September 11, 2025 at 3:00pm
IntroductionMennonite Economic Development Association (MEDA) is currently implementing a five-year (2021-2026) GROW2 Project with funding from Global Affairs Canada (GAC) to build on the momentum created under the GROW project (2012-2019). The project aims to reach 40,000 smallholder women farmers and entrepreneurs in the Northern, Savannah, and Upper West regions through increased agricultural productivity, improved business environment, and increased gender equality in families, communities, in selected value chains (soybeans, groundnuts, and vegetables).PurposeTechnology availability and adoption is at the core of building the resilient market system under GROW2 project. To further enhance the capacities of identified actors, MEDA aims to procure, under a competitive process, a fully equipped tractor, power tillers and transplanters. To achieve this, MEDA invites quotations from qualified and interested vendors accross Ghana for the supply of the lots below:Details of RequestLOTQUANTITYDESCRIPTION1175 HP Tractor with trailer and 3-disc ploughTechnical Specification:Tractor: 4WD preferred, 75 HP - Transmission: Synchro-shuttle or gear drive
- PTO: 540/1000 rpm dual speed
- Hydraulic lifting capacity: ≥ 1500 kg
- Tires: Agricultural (rear ≥ 16.9-28, front ≥ 7.5-16)
- Cabin: Roll-over protection structure (ROPS)
Trailer: 3–4 tons payload, dual axle, hydraulic tippingPlough: 3-disc mounted plough, working depth 25–30 cmAfter-sales service and warranty: Minimum 1 year manufacturer’s warranty23Power Tiller (12–18 HP)Technical Specification: - Engine power: 12–18 HP (diesel engine preferred)
- Transmission: Gear-driven, multi-speed
- Starting system: Electric start + manual backup
- Fuel tank capacity: ≥ 10 liters
- Working width: 80–120 cm (adjustable)
- Working depth: 15–25 cm
- Attachments: Rotavator, ridger, trailer hitch compatible
- Spare parts availability and service support within Ghana
35Transplanter (for Vegetables and Rice)Technical Specification: - Type: Walk-behind/self-propelled
- Number of rows: 4–6 rows (adjustable)
- Row spacing: 25–30 cm
- Planting distance: 12–21 cm (adjustable)
- Seedling tray capacity: ≥ 200 seedlings
- Field capacity: ≥ 0.2 ha/hour
- Fuel type: Petrol/Diesel depending on model
- Easy maintenance and locally available spare parts
Delivery Instruction(s):All equipment shall be delivered to farmer groups at Mitchell Camp in Accra in the Greater Accra Region of Ghana. If the delivery point changes, MEDA will negotiate the transportation cost with the selected vendor(s).Required Skills or ExperienceEvaluation CriteriaProposals will be assessed based on the following criteria and weightings: Criteria Weight Description
Technical Adequacy 40% How the specifications of the bidder match the RFQ., the delivery time after contract. MEDA will conduct due diligence as part of the evaluation.
Price reasonableness 40% How prices compare with market (local and global), validity period of prices and terms of payment. The prices shall include taxes, import duties and separate lines for registration of the tractor at DVLA and insurance.
After sales service 10% How easy it is to get service and parts and locations where it can be gotten. Any material or manuals on use and repairability.
Warranty 10% Duration of warranty and conditions.Other Terms and Conditions - MEDA reserves the right to request clarification of information submitted and to request additional information on any proposal/quotes.
- The contents of the proposal/quotes of the vendor may become contractual obligations if a contract ensues. Failure of the vendor to accept these obligations may result in the cancellation of the process.
- The Terms of Reference are a working document. DO notify MEDA if there are gaps/lapses to be filled or additions that would enrich the outcome of this procurement.
- Please note that MEDA reserves the right to negotiate final terms of engagement for the provision of the items/service.
How To ApplyPricing - Prices must be expressed in Ghana Cedis (GHS).
- Any discount offered to MEDA GROW2 must be clearly indicated.
- Prices should be quoted separating all applicable taxes, import and excise duties transparently.
- Prices quoted will be fixed for the duration of 2 months minimum. Notwithstanding any change in price shall be submitted in writing for approval. Price changes must be for a valid and transparent reason and must follow an externally traceable index (for example exchange rate fluctuations etc).
Mode and Format of ApplicationsInterested vendors shall submit a complete application package in a tabular or other format comprising, at minimum, the lot(s) applied for, Price (tax inclusive), Warranty duration and terms, and available service centers (locations across Ghana). The vendors will equally provide at least three (3) most recent or significant clients. Qualified vendors may apply for any lots they wish as each lot may be evaluated separately.All quotes and accompanying relevant documents shall be submitted as a single document in a password protected pdf format to the email address above. Vendors will be required to provide the password on the day of the public/virtual opening of sealed tenders. We encourage vendors to keep these passwords safely for easy retrieval.Note that only the tenders of vendors who have presented their password at the time of public/virtual opening shall be opened and considered. Further due diligence will be conducted by MEDA as part of the evaluation of shortlisted vendors.Closing Date and Mode of ApplicationThe closing date for submission of proposals shall be no later than 5:00 pm on Wednesday September 10, 2025. All proposals/quotations in one pdf document format are to be submitted via email to with “Tractor Accessories and Agricultural Equipment” in the Subject line.All bids/tenders shall be opened on Thursday September 11, 2025 at 3:00pm (GMT). The event shall be held virtually via Microsoft Teams with prior invitations sent out to each applicant via email. It is the responsibility of all applicants to nominate and ensure the participation of their representatives on the date and time indicated.
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