Job Vacancy For Finance and Administration Officer

• Oversee the financial operations of the country office and ensure timely delivery of financial reports, including cash and bank management, payroll, ledgers and other aspects of the country's financial management.
• Responsible for oversight of country budget ensuring on time adjustment of costs to avoid deficits in coordination with country liaison and Budget and Planning office
• Responsible for entering financial information, timely month end close, and maintaining all financial records for projects and for the organization.
• Ensure that all financial and procurement processes have appropriate internal controls to prevent fraud and audit findings
• Coordinate with assistant and process accounting records in ERP system, payment requests to suppliers, reconciliations of accounts
• Performing coordination for accounting, and treasury with hosting institution
• Liaise with the Projects Finance Specialists in the monitoring and review of partners reports.
• Manage financial controls, analyzing the project budget, and making recommendations on budget expenditures to ensure that program funds are utilized appropriately and in a timely fashion, in collaboration with the PMU focal point for the project.
• Support the Country Liaison and Project Managers, in coordination with the Project Finance Assistant, with project budget monitoring and review.
• Ensuring that all staff and partners are aware of financial control system and comply with rules regarding travel requests and liquidations.
• Oversee the country statutory annual audits as well as external or project audits as applicable.

• Manage fixed assets of the Center, review and support the preparation of inventories.
• Responsible for procurement of goods and services in compliance with donor requirements.
• Manage the vehicle pool, ensuring vehicles are well maintained, and logbooks appropriately filled.
• Manage all fixed assets and supporting annual inventories of those assets.
• Responsible for the coordination of IT issues with headquarters, serving as IT Key user.

• Coordinate with the Grants and Contracts (G&C) team donor compliance related actions in line with the compliance matrix of each Project.

• Bachelor's degree in Business Administration, Accounting, or Financial Management.
• 5 years of relevant work experience, including administrative functions.
• Proficiency in accounting skills and budget management.
• Advanced skills in utilizing Excel.
• Knowledge of local tax regulations and labor law.
• Experience in procurement procedures.
• Experience in office management.
• Excellent interpersonal relationships skills and teamwork orientation.
• Excellent communication and writing skills in English.

• Formal training in project management
• Experience with accounting software packages

• Compensation package commensurate with experience.
• This is a Nationally Recruited Staff (NRS) position limited to Ghana nationals and permanent residents only. The contract will be for an initial period of (03) three years (with a 6-month probation period). Renewal is dependent on performance and availability of funds.
• Work in diverse workplace committed to gender equality.

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