Office Administrator - Lokko House

• Coordinate office activities and ensure compliance with company policies.
• Supervise administrative staff and delegate tasks to ensure productivity.
• Manage schedules, travel arrangements, and appointments for the MD.
• Handle incoming and outgoing communications (calls, emails, letters, packages).
• Support budgeting and bookkeeping functions.
• Maintain and update records, databases, and filing systems.
• Track and manage inventory of office and shop supplies.
• Prepare timely reports, proposals, and presentations.
• Provide general support across departments when needed.

• Use Microsoft Office Suite and other software tools to maintain records and create reports.
• Implement improved administrative procedures for operational efficiency.
• Maintain both physical and digital archives securely.
• Handle logistics and liaise with vendors and service providers.
• Serve as the point of contact for office IT and equipment.
• Ensure cleanliness, maintenance, and upkeep of the office premises.

• Maintain up-to-date staff records and manage leave schedules.
• Organize and chair staff meetings as needed.
• Coordinate workflow and task delegation among staff.
• Monitor punctuality and verify time schedules.
• Review and update health and safety policies.
• Support staff development and coordinate training programs.

• Serve as the administrative liaison for supplier applications, contracts, and sales documentation.
• Maintain up-to-date supplier records and issue monthly sales reports.
• Handle stockist queries via official communication channels.

• Receive and quality-check incoming stock.
• Record stock entries using waybills and Loyverse POS.
• Tag, organize, and prepare products for display and photoshoots.
• Upload and manage product data on relevant platforms.
• Perform monthly inventory checks at multiple locations.
• Coordinate stock orders with the MD or shop manager.

• Assist with recruitment, onboarding, and supervision of junior staff.
• Coordinate bookings and rentals of facilities and wardrobe.
• Support in organizing internal and external events.
• Liaise with grounds and security teams to maintain hygiene and safety.
• Perform other tasks as assigned by management.

• Demonstrates strong administrative and technical skills.
• Communicates clearly and professionally with internal and external stakeholders.
• Thrives working independently and in team settings.
• Pays close attention to detail and can multitask effectively.
• Maintains composure under pressure and works well to deadlines.
• Is solution-oriented, resourceful, and adaptable to new technologies.
• Has strong organizational skills and takes initiative.

• A good general level of education.
• Minimum 3 years of proven experience in an administrative or office-based role.
• Strong computer literacy, especially in Microsoft Word, Excel, Outlook, PowerPoint.
• Proficiency in digital recordkeeping and data management.
• Excellent written and verbal communication skills.
• Minute-taking and report writing experience.

• Experience working with senior executives.
• Willingness to learn and grow with the company.
• Professionalism, diplomacy, and empathy.
• High degree of flexibility and reliability.

• Competitive salary based on experience.
• A creative and collaborative work environment.
• Opportunities for career growth in a pioneering, fast-growing company.

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