Site Services Superintendent - Ahafo South by Newmont Mining Corporation

• To provide a wide range of support in the management of contracted services, such as:

• Accommodation Management.
• Domestic Travel (Nationals and Expats).
• Facility Management.
• Transportation Services.

• Identify, manage and audit properties for residential camps, user guesthouses in the catchment area and hotels in Kumasi, Sunyani in Ahafo and New Abriem in Akyem.
• Manage reservations for all employees passing through the Ahafo/ Akyem Mine property.
• Conduct invoicing reviews and payments for services.
• Manage utility services, including payments for electricity, water, cable television and waste management.
• Oversee all Ahafo properties (residential, offices, car park and warehouse), leases, maintenance and permitting of facilities, including:

• spatial planning, utilisation and management.
• inventory management

• Communicate all Health and Safety procedures and protocols to site services.
• Inspect site service equipment and locations to ensure compliance to Newmont Health and Safety standards.
• Accept personal responsibility for the health and safety of every employee under or assigned to his / her supervision.
• Abide by and support others in adhering to safe and efficient site service practices to prevent damage to equipment, structures and injury.
• Oversee contractors, including third party bussing and staff transport to ensure compliance with Newmont Light Vehicle and control standards.

• Lead the compilation and analysis of actual, budgeted and forecasted cost performance and financial results.
• Conduct monthly budget and performance reviews.
• Manage and control all site services cost centres and authorize cost limits for the department, within own financial authority.
• Compile reports on monthly costs allocations to the user departments.

• Establish and contract on specified Service Level Agreements with all contract site services/business partners.
• Coordinate and expedite the renewal of existing contracts to enable continuous on-site service provision.
• Manage all catering and janitorial contracts and oversee their compliance to Service Level Agreements, contract scope and company standards.
• Manage contracts with regional aviation service and travel service providers / vendors.
• Acquire, manage and administer all leased properties in Ahafo including offices, warehouses, residences and associated properties.
• Negotiate lease renewals and extensions, in collaboration with the Supply Chain and Legal departments, and prepare tenancy agreements, in line with the agreed objectives.
• Manage third party drivers who provide services for Senior Managers and Executives at Ahafo/ Akyem and ensure compliance with Light Vehicle Operating and Control Standards, safety, environment and other NGGL relevant standards.

• Lead, control, motivate, supervise and maintain Site Services and associated resources to achieve established departmental goals.
• Manage daily activities relating to contracted services and contracts administration.
• Manage domestic travel and its supporting logistics, and confirm compliance with regional procedures and policy:

• manage protocol services.
• manage Ghana Travel Booking System (GTBS).
• Manage the coordination of all accommodation requests, outlining visitor / contractor information (i.e. dates of arrival and departure, Camp Section required) and forward to the site accommodation office.
• Arrange all air, bus and private vehicle travel bookings through pre-approved vendors / business partners and / or own staff compliment.
• Manage internal fleet, fuel allocation, and permitting / licensing and ad hoc requirements.
• Manage all courier services.
• Manage all office supplies to ensure efficient usage.
• Investigate all Site Service incidents and assist in establishing corrective measures.

• Conceptualise methods and processes to reduce unnecessary wastages, inefficiencies or costs.
• Plan, initiate and execute special projects relating to cost saving and optimisation initiatives for site services.
• Optimise on-site transportation services to make sure that all staff have easy access to and from the mine, at the most efficient cost.
• Oversee volumes controls for those consumed at the various mess facilities.
• Initiate investigations into site services where controls and costs are poorly managed.
• Make technical recommendations relating to the effectiveness and management of site services operational activities.

• Liaise with the onsite accommodation providers to attend promptly to any accommodation and / or catering issues that may arise.
• Liaise with janitorial service providers to attend promptly to any janitorial and waste management issues that may arise.

• Provide direct supervision to subordinates and attend to any query escalations.
• Supervise site services activities conducted through allocated staff by:

• prioritising and allocating tasks / responsibilities.
• checking and controlling the quality of work outputs.
• providing on-the-job training, mentoring, coaching and guidance.
• performing the first level of performance appraisal.
• recommending further / relevant training courses and development actions.
• recommending salary increases or promotions for staff.
• enhancing communication with staff through regular feedback, contact, meetings and briefings.

• Bachelors' degree in Engineering / Facility Management / Project Management / Business Management or related field.

• Knowledge of contract management and third-party business relationships.

• Minimum of 8 - 10 years' relevant work experience working within a facility and/or Project and /or Business Management environment, of which 4 - 5 years should be in a Supervisory capacity.

• Advanced asset / contract and service management skills.
• Advanced analytical and problem-solving skills.
• Advanced communication (written and verbal) and interpersonal skills.
• Advanced computer literacy skills - MS Office (Word, Excel, PowerPoint and Outlook).
• Advanced contract management skills.
• Advanced decision-making skills.
• Advanced information monitoring and management skills.
• Advanced planning, organising and prioritising skills.
• Strong negotiation skills.
• Strong leadership and management skills.
• Strong influencing / negotiation skills.
• Strong risk / incident management skills.
• Strong coaching and mentoring skills.

• Accuracy.
• Analytical.
• Assertive.
• Detail oriented.
• Goal orientated.
• Influential and takes initiative.
• Leadership.
• Proactive.
• Reliable.
• Results driven.
• Safety Conscious.
• Transparent.

• The physical demands and work environment characteristics described here are representatives of those that must be met by an employee to successfully perform essential functions of this job.
• Incumbent works in a general office and field working environment.
• Work requires some level of concentration and attention to detail.

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